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• P.43 "Setting up the Sender Information Properties" 6) Recipient Information Check this to have recipient information appear on the cover sheet. Select one or more of the following options to determine what information will appear in the “To:” field of the cover sheet. • Name — Check this to have the recipient name appear on the cover sheet. • Company — Check this to have the recipient company name appear on the cover sheet. • Department Name — Check this to have the recipient department name appear on the cover sheet. • Fax Number — Check this to have the recipient fax number or Internet Fax address appear on the cover sheet. 7) Reference Number Enter the reference number to identify the fax. This number will appear on the cover sheet. Network Fax Guide — Faxing from Applications Setting up the Sender Information Properties In the Sender Information tab of the N/W-Fax properties dialog box, you can specify the sender information that appears on the cover sheet. This must be set only when the “Sender Information” box in the Cover Sheet tab is checked. In the text field in the Sender Information tab, you can enter the up to 500 characters. Displaying the Version Information In the About tab of the N/W-Fax properties dialog box, you can display the version information of the N/W-Fax driver. Sending with Extended Fax Functionality Saving a Fax as File You can save a document in the “TXFAX” folder in the “FILE_SHARE” folder in this equipment as well as sending the document to fax numbers and Internet Fax addresses. Saving a fax to the default box 1. Display the Send tab and check the “Save as File” box. Network Fax Guide — Faxing from Applications 2. Select the file format in the “File Format” drop down box. 3. Specify the other options to send a document and click [OK]. 4. Click [Print] to send a document to this equipment. Delayed Transmission When the delayed transmission is specified, the fax is stored in the fax queue in this equipment and will be sent on the specified date and time. Sending a document on specific date and time 1. Display the Send tab and select “Send Fax Later” in the “Delayed Fax” drop down box. 2. Click [Edit]. • The Scheduled Time dialog box appears. 3. Select the date and time and click [OK]. • You can click the Date arrow to display a calendar then allows you to select an date. • Enter the time to commence the fax transmission. You can use the up and down arrows to assist with setting the time with the proper format. NOTE: • The scheduled date cannot be more then one month from the current date. If the current month does not have a date like the current date, then the date will be set at the last day of the following month. For example, if the current date is March 31st. then the maximum date that can be selected for the scheduled fax is April 30th. 4. Specify the other options to send a document and click [OK]. 5. Click [Print] to send a document to this equipment. Network Fax Guide — Faxing from Applications Sending with a Cover Sheet You can choose to send a cover sheet with your fax transmission. The cover sheet is merged with the recipient “To” list data to create a fax cover sheet. You can select what to include on the cover sheet such as sender or recipient information. Preparing the cover sheet 1. Display the Cover Sheet tab and select the cover sheet type in the “Cover Sheet” drop down box. • For samples of the cover sheets, see the Appendix at the end of this guide. .. P.100 "Cover Sheet Samples" 2. Select the font in the “Font Name” drop down box. • The selected font applies to the text contents in the cover sheet. 3. Enter the subject to appear on the cover sheet in the “Subject” field. • You can enter up to 40 characters for the subject. 4. Enter the message to appear on the cover sheet in the “Message” field. • You can enter up to 500 characters for the message. 5. If you want the sender information to appear on the cover sheet, check the “Sender Information” box. Network Fax Guide — Faxing from Applications • If you check this, click the Sender Information tab and enter the sender information in the text box. You can enter up to 500 characters in the sender information text box. 6. If you want the recipients information to appear on the cover sheet, check the “Recipients Information” box and check the items required for the recipient information. Name — Check this to have the name of the recipient appear on the cover sheet. Company — Check this to have the company name of the recipient appear on the cover sheet. Department Name — Check this to have the department name of the recipient appear on the cover sheet. Fax Number — Check this to have the fax number or Internet Fax address of the recipient appear on the cover sheet. NOTES: • Recipients information is obtained from the address book. If the recipient is added manually, this information does not appear on the cover sheet except for the fax number or Internet Fax address. • The recipients information for all reci...

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