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2. Locate the folder where you want to save the CSV file or vCard File, and select the file type (CSV or vCard) in the “Save as type” drop down box. Then enter the file name and click [Save]. • The private address book is exported as a CSV file or vCard file. Managing Contacts and Groups Users can create contact and group entries to the private address book that can be accessed from your desktop. Under the Private Address Book folder, there are two containers, “Group” and “Location/People”. The “Location/People” folder contains individual contact information. The Group folder contains the groups and it can contain the individual contact information in each group. Network Fax Guide — Managing Address Book Managing Contacts You can add contacts to the “Location/People” folder and each created groups in the Private Address Book. There are several ways to add the contact to the container. .. P.76 "Adding Contacts Manually" .. P.79 "Copying Contacts from an Address Book" Also you can modify or delete contacts in the private address book. .. P.80 "Displaying or Modifying Contacts Properties" .. P.83 "Removing Contacts" — Adding Contacts Manually You can add new contacts to the “Location/People” folder in the private address book. Also you can add new contacts to groups created in the private address book. Adding a new contact manually 1. Select the folder that you want to add new contact in the left pane. • If you want to add new individual contact in the private address book, select the “Location/People” folder under “Private Address Book” folder. • If you want to add new contact to the group in the private address book, select a group that you want to add a contact in the “Group” folder under “Private Address Book” folder. Network Fax Guide — Managing Address Book 2. Click the [File] menu and select [New Contact]. • The New Contact dialog box appears. 3. In the Personal tab, enter items as described below. One Touch ID — Select the one touch ID number for the contact (if desired). Prefix — Select the prefix for the contact. First Name — Enter the first name of the contact. You can enter up to 32 char acters. Last Name — Enter the last name of the contact. You can enter up to 32 characters. Suffix — Select the suffix for the contact. Display Name — The display name is automatically entered as “[Prefix] [First Name] [Last Name] [Suffix]”. You can also edit the name as you prefer. You can enter up to 100 characters. Company — Enter the company name of the contact. You can enter up to 64 characters. Network Fax Guide — Managing Address Book Department — Enter the department name of the contact. You can enter up to 64 characters. Fax — Enter the 1st fax number of the contact. You can enter up to 128 characters includes numbers and the following symbols: +, -, [space], *, # To add a 3 second pause to a fax telephone number, place a hyphen (-) at the desired point in the number. Second Fax — Enter the 2nd fax number of the contact. You can enter up to 128 characters includes numbers and the following symbols: +, -, [space], *, # To add a 3 second pause to a fax telephone number, place a hyphen (-) at the desired point in the number. E-mail Address — Enter the e-mail address of the contact. You can enter up to 192 characters with at least one @. Notes — Enter the notes for the contact. You can enter up to 256 characters. NOTE: • You must enter “Last Name” and either “First Tel” or “E-mail Address”. 4. In the Sending Options tab, enter items as described below as required. Use Sub Address and sender information — Check this to enable subaddress transmission for this contact. When this is checked, documents will be always sent using the specified sub address and SID. Also you can use this contact to perform polling transmission from the mailbox in the remote facsimile using the specified sub address and password. Sub Address — Enter the sub address or mailbox number of remote facsimile where a document will be sent. This can be entered only when “Use Sub Address and sender information” is enabled. Sender Identification — Enter the security password for the sub address if required. This can be entered only when “Use Sub Address and sender information” is enabled. NOTE: • Other items in this tab cannot be modified. 5. Click [OK]. Network Fax Guide — Managing Address Book • The contact is added to the list in the selected folder. — Copying Contacts from an Address Book You can also add contacts to the private address book and public address book by copying contacts from another address book folder. Copying contacts from another address book folder 1. Browse to the folder that contains the contacts you want to copy, and select the contacts in the right pane. 2. Click the [Edit] menu and select [Copy]. • The selected contacts are copied in the clipboard. 3. Select a folder that you want to add the copied contacts in the left pane. • If you want to copy individual contacts in the private address book, select the “Location/Peop...

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