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For further instructions, refer to CHAPTER 4 Faxing from Windows Applications Send Properties The Send Properties page enables you to select fax recipients, contacts and groups, from the Address Book. The Address Book list control allows users to navigate through the address book hierarchy, and access the properties of a selected item. The Send page is divided into two panes. The left pane contains the Groups. The right pane displays the members of the selected group or if the Toshiba e-STUDIO28-45 GL Address Book is selected, all of the members of the entire address book. Selecting a group in the left pane will display all the members of the selected group in the right pane. The “To” list box contains the list of recipients. When a contact is selected, and the Add button is clicked, the contact is moved to the “To” recipients list. Selecting a group in the left pane without GL-1010 Network Fax Operator’s Guide The “To” contains the list of the selected fax recipients. Address Book list contains a listing of all the contacts and groups in the Address Book. Selecting a contact or member in the list will display the contact or members of the group in the right pane. Selected Address Book Data. This list contains the people and groups selected from the Address Book. Fax resolution options for the fax transmission. Paper size of the original document. Delayed Fax allows user to Send Fax Now or Send Fax Later. selecting any individual member of the group in the right, then clicking the Add button, will add the selected group with all of it’s members to the “To” list. Using the Send page users can define the fax transmission schedule, resolution and page layout, department code and setup fax scheduling. For further information, refer to CHAPTER 4 Faxing from Windows Applications. Fax Driver Properties—Send Tab Maximum 5-digit department code to identify sending department Orientation of the original document. If, Send Fax Later is selected, the Edit button enables a user to set the scheduled date and time. GL-1010 Network Fax Operator’s Guide Paper Size Conversions Document Size A4, B4, A3, LT, LG Computer, LD and Folio are acceptable original sizes. The size of the originals that can be sent is determined by annotation with the destination fax. Once the fax communication is negotiated, the size of the original is converted on the FAX board. If the client user uses a document size other then the above size, it will be converted according to the following table: ORIGINAL DOCUMENT SCALE TO ACTION A5 A4 Rotate 90 B5 B4 Rotate 90 Statement Letter Rotate 90 Smaller A5 or Statement A4 Add white lines Larger then A3 A3 Reduce to A3 Larger then Ledger Ledger Reduce to Ledger Contact Properties The Contact Properties dialog displays whenever a user double- clicks a contact in the Contact List (right pane) of the Send Properties page. The Contact Properties dialog allows users to enter all the contact information for a fax recipient such as a Prefix, First Name, Last Name, Display, Suffix, Company, Department, Fax Number, Email Address, Use Sub Address and GL-1010 Network Fax Operator’s Guide Password (check box), Sub Address, Password, and Notes. For further information, refer to CHAPTER 5 Managing Your Private Address Book. Fax Driver Properties—Contact Properties dialog Cover Sheet Properties The Cover Sheet property page users to send a cover sheet with a fax transmission. The cover sheet is merged with the all recipient’s in the “To” list in the Send page to create a final fax GL-1010 Network Fax Operator’s Guide To include a cover sheet with a fax the user selects a cover sheet type from the drop-down menu. Subject line to be printed on the cover sheet. Message to be printed on the cover sheet. To include the sender information on the cover sheet the user will select this check box. To include the recipient information on the cover sheet the user will select this check box and the check boxes for the desired information to be included. To include a reference number on the cover sheet, the user will check this checkbox and enter the reference number in the text box. cover sheet. Users can select what to include on the cover sheet such as sender or recipient information. For further information, refer to CHAPTER 4 Faxing from Windows Applications. Fax Driver Properties—Cover Sheet Tab GL-1010 Network Fax Operator’s Guide Sender Properties The Sender Information page allows users the ability to enter the sender’s personal information to be displayed on outbound faxes. For further information, refer to CHAPTER 4 Faxing from Windows Applications. NOTE: This information will only be displayed on the cover page if Sender Information is selected on the Cover Sheet page. The sender information entered here will display on the fax cover sheet. Fax Driver Properties—Send Tab GL-1010 Network Fax Operator’s Guide SETTING UP MAILBOXES FOR INCOMING FAX ROUTING In TopAccess, you can set up mailboxes for incoming fax routing. TopAcce...

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