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Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-1 Standard Features Quick Pathway ..Select [Features] on the control panel. ..If necessary [All Services]. ..Select [E-mail]. Users can select the features available within the E-mail screen to enter the SMTP (Simple Mail Transfer Protocol) e- mail addresses, or search the internal / public address books to select the address information to build the address list for a job. Up to 128 recipient addresses can be entered in to the list. The E-mail screen can be set up as the default on selection of the Features button. NOTE: An SMTP-compliant e-mail address format must be used. For example, anyone@anycompany.com. Please refer to the following page for information on how to use the E-mail feature. For more information about the features available refer to: Image Adjustment - page 7-7 Output Format - page 7-13 Authentication - page 7-14 Page 7-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Entering a manual E-mail address Using the touch screen keypad, users are able to enter e-mail addresses manually on the Document Centre. • Load document into the Document Feeder or place it on the Document Glass. • Select [E-mail]. • Select [To]. • Using the keypad enter the recipient details. NOTE: Use the buttons along the top to access further options. • Select [Enter]. The address will appear in the Address List - refer to example. • Repeat the above steps as required for Cc, Bcc, From and Edit Subject. NOTE: The From address cannot be changed if E-mail has been accessed via the Authentication Mode. • Select [Start] to scan the original and send the e-mail. E- mail Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-3 Once an entry appears in the Address List users are able to select: Details to display the recipient address details and From addresses. NOTE: The Address information displayed is determined by how the address was originally added to the Address List from the Internal Address Book, Public Address Book or entered manually. Refer to “Using the Address Books” on page 7-4 for more information about Address Books. HINT: When selecting a From entry a user can select the Reply to button to edit the Reply to address. Remove to delete the selected address. Remove All to delete all the addresses. A confirmation pop-up message will be displayed. Using the Address Books The DC440/432/430/425 is able to support two types of e-mail address books. When an entry is made in the To, From, CC, or Bcc the Address Book displays search results for either or both configured address books. If both address books are configured users can select the Change Address Book button to submit the search in the other address book Please refer to the following pages for more information about the Public Address Book and Internal Address Book. Page 7-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Public Address Book E- mail Stores external company addresses on the machine. Created by the System Administrator within Internet Services. The DC440/432/430/425 will accept a Public Address Book file that contains a list of user names and their e-mail addresses. This file must be of the CSV (Comma Separated Values) format for the device to be able to read the file contents. NOTE: The majority of word processing packages will allow you to create a CSV file. A selection of e-mail applications will also allow you to export a list of users in the CSV file format. The completed file is imported to the device via CentreWare Internet Services The DC440/432/430/425 will not allow the import of an Public Address Book file that does not end with the .CSV file extension. A valid CSV file is of the format , . For example the following are both valid format CSV file entries: Smith, smith@company.com "Smith, John",john.smith@company.com NOTE: The order in which entries are displayed in the Public Address Book at the Document Centre will depend on how the entries are sorted in the CSV file. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-5 Internal Address Book Otherwise known as the LDAP (Lightweight Directory Access Protocol) stores internal company addresses on the company network. The Internal Address Book is created by the System Administrator. The Document Centre will display search results for the Internal Address Book as defined by the LDAP configuration. For example, an LDAP server can return a search enquiry "And" as "Andrew Smith" when the result "Andrews, James" may have been expected. The or , display behaviour is controlled by the LDAP server and not the Document Centre. NOTE: The LDAP configuration may also return other search results, for example "AndrewS" for the same search query. If a user has successfully logged into a device with Authentication enabled and LDAP configured the DC440/432/ 430/425 will attempt to automatically match the user’s login name to their e-...

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