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HINT: To save time print the Dial Directory and display it near the machine. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-15 Dial Directory To add numbers to the Current Dial List: • Select the number from the Dial Directory list and select [Next Destination]. • Select the next number to be added to the list and select The Dial Directory contains frequently used fax numbers. It also contains Speed Dial and Group Dial numbers. Names and numbers can be added to the Dial Directory by using Dial Directory Setup on the Reports & Setups tab. Refer to “Dial Directory Setup” on page 4-37 for more information. When a name is selected from the list, the DC440/432/430/ 426/425/420 automatically enters the corresponding number or group of numbers. Speed Dial numbers are at the beginning of the list and Group Dial numbers are at the end. Use the Speed Dial button to quickly jump to a location in the Dial Directory. For example, to jump from number 5 to 150, select Speed Dial and enter 150. Speed Dial can be accessed from any of the fax screens. Use the scroll buttons to move through the speed dial numbers and groups in the Dial Directory. The Current Dial List displays the list of telephone numbers that the fax will be sent to. [Next Destination]. • Repeat the above steps until all of the numbers added are displayed in the Current Dial List. A maximum of 50 numbers can be added. Page 4-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Fax To delete numbers from the Current Dial List, select Delete. (The machine automatically selects the last number). Numbers cannot be deleted out of order; always start with the last number on the list. Each speed dial fax number can have a specific setup and cover letter. More than one number can be selected if sending a fax to more than one recipient. The Dial Directory can store a maximum of 200 numbers. Each speed dial telephone number can contain a maximum of 39 characters (digits, spaces, and pauses). In addition, a telephone number from the dialing keypad can also be entered. Use this is an alternative to selecting a speed dial number from the dial directory. Up to 120 digits or special characters can be entered using this method. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-17 More Features - Embedded Fax Quick Pathway ..Select [More Features]. ..If necessary select [Fax]. ..Select [Features] panel. button on the control When the More Features tab is selected additional tabs are displayed. For more information please refer to: Advanced Features - page 4-24 Reports and Setups - page 4-34 NOTE: If Fax is the default screen this tab will be called Added Features. On selection it will change to More Features. This tab contains specific features to modify a fax. For more information about the features available refer to the following: Cover Letter - page 4-19 Transmission Report - page 4-20 Lighter/Darker - page 4-20 Communications Mode (DC440/432/430/425) / Forced 4800 Mode (DC426/420) - page 4-21 Delayed Start - page 4-22 Send Priority (DC440/432/430/425) -page 4-23 Page 4-18 Xerox Document Centre 440/432/430/426/425/420 User Guide Cover Letter (Cover Page) Fax • Select [More Features] and then [Cover Letter]. • Select [On]. The [Comment List] will be displayed. • Select [To Comment] and select the recipients name from the list. The name appears under To Comment. • Select [From Comment] and then the senders name from the list. The name appears under the From Comment. • Select [Save]. Use this feature to automatically generate a Cover Letter for an out-going fax. The Cover Letter contains the following information. NOTE: Except for the To and From comments, the following are automatically inserted. Refer to “Comment Setup” on page 4-42 for information about setting up a comment. -A Fax cover letter title. -The name or telephone number of the remote terminal. (If the fax number has been entered manually instead of using the Dial Directory, the first line of the To comment is blank.) -The To comment (recipient’s name). -The local name. -The From comment (sender’s name). -The telephone number for the local, or sending, terminal. -The number of pages, not including the cover page. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-19 -The date (month, day and year) and time (hours and minutes). Transmission Report • Load the document. • Select [More Features]. • Select [Transmission Report]. • Select [On]. • Select [Save] and then [Start]. Lighter/Darker When selected, this feature prints a confirmation of the transmission for each fax sent from the machine. The transmission report contains details about the fax and a reduced copy of the image from the first page of the fax. When sending a fax to multiple recipients (broadcast), one transmission report will be printed listing all of the recipients. Adjusts the image quality of the document being scanned for fax transmissions. • Load the document. • Select [More Features]. • Sel...

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