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repeatedly the fax automatically. until TEL/FAX mode indicator lights. If you pick up your phone extension during the secondary ringing, the machine will continue to ring, and will Receiving in ANS/FAX Mode When your answering machine1 answers an incoming call, it may record Press RCV. repeatedly a fax tone until it realizes it is a fax until ANS/FAX mode coming through. Your answering indicator lights. machine may tell you that a voice message has been left, when it is actually a fax tone. If you have set your machine to answer the line. ANS/FAX and your answering machine is switched off, or the answering machine is not connected, the fax machine will automatically go into receive mode after several rings. If your answering machine has a 'user- selectable ring counter’, set it to answer an incoming call within 4 rings or less. 3.10 CHAPTER THREE: THE FAX MACHINE THE FAX M ACHINE Using an Extension Telephone You can receive a fax from someone you are talking to on the extension telephone without having to go to the fax machine. 1 When you receive a call on the extension phone and hear fax tones, press *9* on the extension telephone. The machine receives the document. 2 When you are finished speaking the machine begins documents, hang up the extension telephone. Cancelling Reception 1 Press STOP to cancel reception at any time. The fax reception is cancelled and the machine S T O P P R E S S E D returns to standby mode. Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, try pressing “*9 *” once again. “*9 *” is the remote receive start code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever digit you select. For more information, see page 4.12. CHAPTER THREE: THE FAX MACHINE 3 .11 THE FAX M ACHINE Using Voice Request If you’re sending or receiving a document and you need to speak to the other person during the same phone call, use voice request to alert the person at the remote site. You can also respond to a voice request made by the person on the remote end. Sending a Voice Request 1 Press OHD/V.REQ. while a document is being sent or received A voice request signal IS sent to the remote fax machine after the document has been sent or received. 2 When the phone rings, pick up the handset and answer it. 3 When you are finished, replace the handset. You cannot talk with the other person and send a fax at the same time. The person on the remote end has 10 to 15 seconds to pick up the handset and begin talking to you. If no one answers, your machine returns to standby mode. If you can’t seem to alert the other person, it may be because the remote fax machine doesn’t have the voice request feature. When you’ve finished talking, if you have another document to send, load the document and tell the other person to press START on the remote machine. When you hear the fax tones, press START/COPY. You can cancel a voice request by pressing OHD/V.REQ a second time. 3.12 CHAPTER THREE: THE FAX MACHINE THE FAX M ACHINE Answering a Voice Request If you don’t answer the voice request within 10 to 15 seconds, the 1 machine prints out the CALL BACK When the phone rings, MESSAGE list. pi up the handset and answer it. 2 When you are finished, hang up. Using Polling Polling is when one fax machine requests another to send a document. This is useful when the person with the original documents is not in the office or is not going to pay for the phone call. The person who wants to receive the document calls the machine holding the original, and requests that the document be sent. 1 Press MENU. 2 Press 6. The LCD shows “POLLING”. 6 . P O L L I N G CHAPTER THREE: THE FAX MACHINE 3.13 THE FAX M ACHINE There should be no documents3loaded in your machine, and the remote Press START/COPY to set machine must be ready for your call. up polling. The LCD asks to enter the telephone number of the T E L : _ remote party. When polling another fax machine4to retrieve a document, the remote Enter the number by using machine may by secured with a poll the number keypad. code. In this case, you cannot receive the document. The LCD shows the number you are dialing. T E L : 0 1 9 5 2 2 9 2 0 _ 5 Press START/COPY when the number appears correctly in the LCD. The LCD shows the message “DIALING” and “RECEIVING-POLL.” Your machine starts to receive the document from the remote machine. D I A L I N G . . . R E C E I V I N G - P O L L Not all fax machines have polling capability, and polling incompatibility sometimes occurs between fax machines from different manufacturers. Therefore, polling may fail in some cases, even when poll codes are not used. Your fax machine cannot be polled, so other fax machines cannot poll a document from your machine. 3.14 CHAPTER THREE: THE FAX MACHINE THE FAX M ACHINE Preparing a Document The FX600/1600 can transmit documents with the following sizes: 215.91mm 145mm Minumum 127mm (length) Maximu m Up to a maximum of 9...

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