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The selected number and corresponding name appear on the display. 5 Choose one of the following: – If the displayed fax number is correct, press Enter to add it to the group. – To select a different fax number, press until the appropriate number appears, and then press Enter to select it. 6 When Add Another? appears, press 1 for Yes if you want to add another individual number to the group, or press 2 for No. 7 When you are finished adding individual numbers to the group, enter a name for the group. For more information on entering text, see enter text on page 23. 8 Press Enter to save the group. 9 When Another Group? appears, press 1 for Yes if you want to create another group, or press 2 for No to exit. Tip — You can print a complete list of your assigned speed-dial entries for your reference. For information, see generate system reports on page 20. 16 hp fax 1230 series set up speed-dialing add or remove recipients from a group You can add or remove an individual number to or from an existing group. Follow these steps to add or remove recipients from groups: 1 Press Setup until 2:Speed Dial Setup appears. Press Enter. 2 Press until 2:Group Speed Dial appears, and then press Enter. 3 After 1=New 2=Edit appears, press 2. 4 Press until the group that you want to edit appears, and then press Enter. The first individual speed-dial entry in that group appears. 5 For each entry in the group, press 1 to delete it or 2 to keep it. Tip — If you are uncertain of what to do, the front panel display will provide step-by-step instructions. Wait a few moments for the instructions to appear. 6 When Add New? appears, choose one of the following: – If you want to add new individual entries to the group, press 1 and see create individual speed-dial entries on page 15. – If you do not want to add any additional individual numbers, press 2 to edit the group name, or press Enter to save it as is. 7 When Another Group? appears, press 1 to edit another group or 2 to exit the menu. delete speed-dial entries Follow these steps to delete an individual or group speed-dial entry. 1 Press Setup until 2:Speed Dial Setup appears. Press Enter. 2 Press until 3:Delete Speed Dial appears, and then press Enter. 3 Press until the individual or group entry that you want to delete appears. Or, use the keypad to manually enter the speed-dial number, and then press Enter. Tip — You can print a complete list of your assigned speed-dial entries for your reference. For information, see generate system reports on page 20. send a fax using a one-touch speed-dial button The first 10 speed-dial entries are automatically saved to the 5 one-touch speed-dial buttons. Each one-touch button toggles between two speed-dial entries. For example, press the first one-touch button to toggle between speed-dial entries 1 and 6, press the second one-touch button to toggle between speed dial entries 2 and 7, and so on, through the fifth one-touch button. Follow these steps send a fax using a one-touch speed-dial button: 1 Load your original in the ADF. 2 Press the appropriate one-touch speed-dial button. The fax number appears on the display. For more information, see set up speed-dialing on page 15. 17 use the fax features 3 Press Start, Black or Start, Color. If there is no original in the ADF, you will be prompted to load the original in document feeder. Once loaded, the HP Fax will begin sending the fax. send a fax using the speed-dial button 1 Load your original in the ADF. 2 Press the Speed Dial button until the desired fax number appears. For more information, see set up speed-dialing on page 15. 3 Press Start, Black or Start, Color. If there is no original in the ADF, you will be prompted to load the original in document feeder. Once loaded, the HP Fax will begin sending the fax. schedule a fax Use the Send Fax Later setting to send a fax at a scheduled time up to 24 hours later. Choose from a single recipient or a group, and then scan the original to memory. When you schedule a fax, you can only send it in black-and-white. When the scheduled time arrives, the HP Fax automatically sends your fax as soon as a connection is made. schedule a fax to send later Follow these steps to schedule a fax to send later: 1 Load your original in the ADF, or you can load your original at any time prior to the scheduled time. 2 Press Fax until How to Fax appears. 3 Press until Send Fax Later appears. Press Enter to select the setting. 4 Enter the Send Time using the numeric keypad. Tip — Enter a zero (0) before a single-digit time; for example, 03:14. 5 Press 1 for AM or 2 for PM. 6 When Enter fax number appears, enter the fax number of the recipient or select the group using the Speed Dial button. 7 Press Start, Black. 8 When Store Fax Now? appears, press 1 for Yes or 2 for No. If you select 1, the document is scanned to memory and is sent at the selected time. If you select 2, and you haven’t loaded your original, a message appears reminding you to load the original before ...

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