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Anleitung Zusammenfassung
The unit accommodates one general delivery mailbox and a maximum of 8 personal mailboxes which are assigned to the registered cordless handsets. The mailbox numbers are the same as the handset numbers. The Voice Mail System works fully with the Automated Attendant System, which routes incoming calls to a specified mailbox and allows a caller to leave a message (p. 58). If a caller does not specify a mailbox, the call is routed to the general delivery mailbox. With the Answering System (p. 65), all calls are routed to the general delivery mailbox. You can set either the Automated Attendant System or the Answering System to any line. If specified voice Incoming Personal Mailboxes of Cordless Handsets messages If not specified Mailbox1 Mailbox2 Mailbox3 Mailbox4 Mailbox5 Mailbox6 Mailbox7 Mailbox8GeneralDeliveryMailbox General Delivery Mailbox • The maximum number of personal mailboxes you can use is equal to the number of registered handsets. The base unit and handset users can use the Voice Mail System by accessing their mailboxes. Each cordless handset user can only access his/her own mailbox. The general delivery mailbox is managed by the base unit user (operator). The cordless handset users can access this mailbox. The following functions are possible: —listening to messages left in a mailbox (p. 68, 71) —transferring a message left in a mailbox to other mailboxes (p. 70, 72) —delivering your own message to other mailboxes (p. 74) You can also access the Voice Mail System features remotely from a touch tone phone (p. 79). All messages (greeting, incoming, etc.) are stored in digital memory (p. 69). The total recording time is about 50 minutes (about 100 minutes in “Long Recording mode” p. 75). The maximum recording time for each caller is 3 minutes. A maximum of 255 messages (including greeting messages) can be recorded. • The base unit user can monitor incoming calls that are being recorded in the general delivery mailbox. (Call monitoring feature p. 75). • The base unit user can check the remaining recording time and number of messages which can still be recorded (p. 76). Setting the Mailbox Password Base Unit Handset Assign a 4-digit password (0000-9999) to each mailbox to prevent unauthorized persons from accessing mailboxes and listening to the messages remotely from a touch tone phone. The factory preset of the general delivery mailbox is “0000”. The preset password for each mailbox is a 4-digit number using the mailbox number. (Ex. “1111” for Mailbox 1, “2222” for Mailbox 2) Each password must be unique. You can stop unauthorized accesses to your personal mailbox from the cordless handset using this password. If required, turn the direct handset access mode OFF on your handset. Once you turn it OFF, no one can use the (Voice Mail) button features and access the mailbox without entering the password. Your cordless handset comes from the factory set to ON. The general delivery mailbox password must be stored using the base unit and each personal mailbox password must be stored using the handset. Make sure that the base unit/cordless handset is in the standby mode. 1 Press (FUNCTION), and press or until the arrow points to “Voice mail”, and press H. 2 While “Set password” is at the arrow, press H. •The password is displayed. 3 Enter a password using a 4-digit number. •If you enter a wrong number, press (CLEAR), and enter the password again. 4 If using the base unit: Press (ENTER). OR If using the cordless handset, turn on/off the direct handset access mode: # Press (ENTER). Direct HS.access :On .. ENTER=Save $ Select “Off” or “On” by pressing or , and press (ENTER). •A beep sounds. •To return to the standby mode, press (EXIT). To check the password: Repeat steps 1 and 2. •The password is displayed. When finished, press (EXIT). To erase the password After erasing the password, the remote operation feature will not be used. Press (CLEAR) in step 3, and press (ENTER). •The direct handset access mode will be on and you can access the mailbox from your handset without the password. Voice Chapter Answering 57 Automated Attendant System How Automated Attendant System Works The Automated Attendant System is a flexible communication tool that can enhance your productivity by improving your call management. The automated attendant answers incoming calls and then routes the callers to the base unit or the desired cordless handset. The base unit plays the role of operator with the cordless handsets as the extensions. The extension numbers are the same as the handset numbers (p. 19, 53). Callers can reach desired mailboxes using this system to leave messages. You can set this system to any line to suit your needs (p. 59). Calling the automated attendant When a caller calls a line to which the Automated Attendant System is assigned, the caller will first hear a greeting message. You can record this message yourself or use the pre-recorded message (p. 59, 60). Call is received. Call Transfer Status (p. 63): The exte...