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In this mode: An answering machine connected to your machine answers each call. If a voice call comes in, the answering machine begins to record the incoming message. If your machine hears a fax tone, it begins receiving the fax message. You will need to: • Connect an answering machine. (See page 1.8.) Using an answering machine with your machine: 1 Set the machine to Ans./Fax Ready. (See page 5.2.) 2 Set your answering machine to answer calls after no more than two rings. 3 Create a new outgoing message on your answering machine. Your answering machine’s outgoing message should be no longer than 10 seconds. Here is a suggested message: Hello! You are reached [your name or telephone number]. To leave a voice message, please wait for the beep. To send a fax, press START on your fax machine. Thanks for calling! 5 RECEIVING FAXES RECEIVING FAXES 5.3 Answering calls manually NOTE: • To answer a call manually, you must install an external phone to your machine. • Make sure the document is not set on the ADF. Receiving a call manually with an external phone In “Tel Ready” or “Tel/Fax Ready” mode, when the external phone rings, pick up handset: • If you hear someone speaking to you, speak back. • If you hear fax tones (“beep — beep — beep”), put the handset down, but do not hang up. Walk to your machine and press START. After you press START, hang up the external phone’s handset. Because remote fax machines will wait several seconds to hear reception tones from your machine, you have about 30 seconds to walk to your machine and press START. Switch the Automatic or Manual reception mode 1 Make sure that the machine is in the fax mode. If not, press COPY.FAX.SCAN to switch to the Fax mode. 2 Press ADVANCED FUNCTIONS until “Auto Rx” appears on the LCD then press ENTER. Auto Rx :Off ././Enter 3 Press or to select on or off. • To switch to manual reception mode, select “Off” • To switch to automatic reception mode, select “On” 4 Press ENTER to save the setting. NOTE: If you assigned “Auto Rx” to the soft key (page 8.2), you can toggle Manual reception (Tel Ready) and Automatic reception (you have set) by pressing that key. 5.4 RECEIVING FAXES If the paper runs out while fax reception When your machine runs out of paper, it beeps, the ALARM light glows and the machine shows which source has run out of paper — the 1st cassette, 2nd cassette (optional) or the bypass tray. In this example, the machine runs out of paper in 1st cassette: 1st Cassette Please Supply Paper Out-of-paper reception If your machine runs out of paper, it stores up to 250 fax receptions in its memory. This is called “out-of-paper reception.” Once you refill the paper supply, the machine prints the stored messages automatically. NOTE: The number of pages (not receptions) your fax machine can store for out-of-paper reception will vary. It depends on: • Your machine’s memory capacity • Types of documents sent to your machine • Fax resolution of documents sent to your machine 5 RECEIVING FAXES RECEIVING FAXES 5.5 Settings for fax reception Setting the number of rings Default setting: Twice. You can set how many times your machine will ring before answering a call. Choose from 1 to 10 rings. 1 Press MENU, 2, 2, 0, 3, ENTER. # of Rings(01-10) 02 times 2 Use the numeric key to enter the number of rings you want. 3 Press ENTER to save the setting. 4 Press RESET to exit. Print settings You can set three parameters for printing received fax documents: • Print reduction rate • Reduction margin • Paper save function You set all three in the same procedure, mentioned on next page. Each description is as follows: Print reduction rate: Print reduction lets you set the machine to reduce large incoming documents to a size that fits the paper in your machine. (This setting doesn’t affect copies you may make with your machine.) Below are the options for the print reduction rate for fax reception: Setting Description Auto Automatically reduces printouts at variable rates down to a minimum of 50%. Tries to reduce printout to fit on one sheet of your selected paper size. If it cannot, print the image at 100% size on two or more pages. 100% Does not reduce documents. (Due to the sender’s TTI, this may print two pages when receiving a one-page fax document.) Reduction margin: Your machine’s reduction margin is measured in millimeters (mm). We will define reduc tion margin by explaining how it is used: When a fax message enters your machine’s memory, the machine measures the message’s length and compares it to (a) the length of your selected paper (not include the print margins) plus (b) the reduction margin you set. If the length of the incoming message is shorter than (a) plus (b), your machine prints the message on just one sheet. If it is longer, your machine prints the message on two or more sheets. An Auto reduction setting and a reduction margin setting of 24 mm will print most incoming faxes as single pages. Try this combination first and then, only if you have probl...

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