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B Press [System Settings]. C Press [Key Operator Tools], and then press [T TTTTNext]. D Press [Address Book: Edit Title]. E Press the title key you want to change. F Enter the new name, and then press [OK]. G Press [OK]. H Press [Exit]. . ....Address Book: Select Title Specifies the title to select a user. Note . Default: Title 1 . ....Auto Delete File Specifies whether documents stored in the Document Server are to be deleted or not after a specified period of time elapses. Note . Default: Yes After 3 days . If you select [Yes], documents stored subsequently are deleted after the specified period. . If you select [No], documents are not automatically deleted. . If you select [Yes], enter a number of days from of 1 to 180 (in 1 day increments). . The default is three days, this means documents are deleted three days (72 hours) after they are stored. User Tools (System Settings) . User Tools (System Settings) Delete All Files Deletes all documents stored in the Document Server. Note . Even if a password is already set, all documents are deleted. . A confirmation message appears. To delete all documents, select [Yes]. . ....Password Management for Stored Files • Unlocking a locked document When a document is locked due to a wrong password being entered, this function unlocks the document, allowing access. • Temporarily disabling document security Password-protected documents can be temporarily accessed, without entering the password. Note . Default: Do not Unlock . Select [Unlock] only when you forget the password. After accessing the document, be sure to select [Do not Unlock]. Reference p.147 “Unlocking a locked document” p.147 “Temporarily Disabling Document Security” . ....AOF (Always ON) Specify whether or not to use Auto Off. Note . Default: ON . ....Program/Change LDAP Server Programming an LDAP server allows you to look up e-mail destinations from the LDAP server Address Book directly. This function is available when you send scan files by e-mail in scanner mode. You can program and change the identification name, server name, search base, port no., authentication, user name, password, and search options. Reference For details about these operations, see p.103 “Programming/Changing LDAP Server”. . ....Use LDAP Server Specify whether or not to use the LDAP server. Note . Default: OFF . If you select [OFF], [Search LDAP] will not appear on the searching display. Address Book Address Book k Registering user information, such as fax number and e-mail address, in the Address Book allows you to manage them together. Important . Address Book data is stored on the hard disk. It can be lost if there is some kind of hard disk failure. The manufacturer shall not be responsible for any damage resulting from data loss. Note . Using [Address Management Tool] in SmartNetMonitor for Admin, you can backup Address Book data. We recommend backing up data when using the Address Book. Reference For details about SmartNetMonitor for Admin and how to install it, see Printer Reference 1. For operating instructions, see SmartNetMonitor for Admin Help. You can register and manage the following items in the Address Book: 4 1 5 6 7 2 3 ZKZS030E . ....To manage registered items 1. User Code Register user codes to restrict particular functions to certain users, and check their use of each function. Reference p.70 “User Codes” 2. Protect Dest. Reference p.69 “When using the scanner function” p.69 “Registering Sender Information” 3. Group Use this to display the group that the selected user (destination) belongs to. You can group registered fax destinations, e-mail destinations, and folders to manage them better. For details about operations, see p.95 “Registering Destinations to a Group”. . ....Items to register 4. User Name Reference p.68 “Registering the destination name and key display” p.69 “Registering Sender Information” 5. Fax Dest. Reference p.68 “When using the fax function” User Tools (System Settings) User Tools (System Settings) E-mail Reference p.68 “When using the fax function” p.69 “When using the scanner function” p.69 “Registering Sender Information” 7. Folder Reference p.69 “When using the scanner function” • SMB • FTP Registering Destination Information . ....Registering the destination name and key display • User Name Register the destination name and key display name. This is the basic information required for managing destinations. Reference p.70 “User Codes” . ....When using the fax function • Fax Dest. Register fax numbers in the Address Book. To send a fax, select the destination key as it appears on the initial fax function display, so you can specify the fax number. When you set Label Insertion to ON, the registered destination name, preceded by “To”, is printed at the top of the page when it is received at the other end. Reference p.76 “Fax Destination” • E-mail Register e-mail addresses in the Address Book. To send an Internet Fax, select the destination key as it appears on the initial fax function dis...

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