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Timing is important. 1. Record 5 seconds of silence as the beginning of your message. (Your fax machine will be able to hear the fax calling tones, of automatic fax transmissions, before they stop.) 2. Limit your speaking to 20 seconds. 3. End your 20 second message by giving your Remote Activation Code for people sending manual faxes: “After the beep, leave a message or send a fax by pressing *51.” NOTE: Do not assume that most callers send faxes automatically. Many people do not realize they are not sending fax tones when they lift the handset or press HOOK. Also, some machines may not send fax tones. D) DISTINCTIVE RINGING Distinctive Ringing What Is Distinctive Ringing? Distinctive ringing is a service offered by the telephone carriers that allows you to have several different numbers on one phone line, each with it own distinctive ringing pattern. This way, when you get an incoming call, you can identify the number being called by its ring. Your local telephone company can provide more information about this service. The service is usually offered as a monthly charge to your normal telephone bill. Can My Fax Machine Use Distinctive Ringing? Yes, it has a distinctive ringing function that allows you to register the distinctive ringing pattern of an additional phone number on the line. The number you register must be the number you want to use as your dedicated fax number. Once you register the ringing pattern, the fax machine will be able to identify its own incoming calls and automatically receive faxes at that number. You can register only one ringing pattern. There are some ringing patterns that can not be registered. Can I Change the Setting Later? Yes, you can change or cancel the distinctive ringing setting at any time. You can switch it OFF temporarily and then turn it back ON. When you move or get a new fax number, change the distinctive ringing mode to SET so you can register the new number. How Will the Fax Machine Treat All Other Numbers? If you have registered the distinctive ringing number, the fax machine will answer the registered number (with fax receiving tones) and receive faxes automatically. When a call comes in to your main number or to additional distinctive ringing numbers, all the phones will ring. You can set the fax machine’s Message Center or an external answering dcvicc (TAD) to answer calls on the other number(s). (See the chart on page 7-15.) If you change the answer mode on the fax machine to AUTO or F/T, that setting will override the Distinctive Ringing setup. In AUTO or F/T modes, your fax machine will answer all the phone numbers (including its own ring pattern). The Message Center Answers the Other Phone Number(s) on the Line: If you change the answer mode on the fax machine to MSG CTR (Message Center), it will allow the Distinctive Ringing function to work. The Message Center will answer only the main number or additional distinctive ringing numbers according to the way you have set Message Storage. (See page 10-2-7 for details.) NOTE: If you set the Message Storage to FAX: ON/TAD: OFF, the Message Center will be set to answer the main number with fax receiving tones. To have your Message Center’s OGM answer your main number(s): 1. Register the distinctive ringing number. (See “Setting the Distinctive Ringing Function” on page 7-16.) 2. Set the Message Center’s Message Storage to either TAD: ON/FAX: OFF or TAD: ON/FAX: ON mode. (See page 10-7.) 3. Keep the Message Center on (both AUTO and F/T lights lit). 4. Turn Toll Saver OFF (see page 10-14) and set the Ring Delay to 4 rings (see page 7-2). External Telephone Answering Device (TAD) Answers Other Number(s) on the Line: An external telephone answering device (TAD) can be set up to work with the Distinctive Ringing function. The external TAD must be set to its maximum number of rings (at least 4 ring patterns). Otherwise, it will answer the registered fax number before the fax machine has time to recognize the ringing pattern. The external TAD’s OGM (outgoing message) will answer your main number(s) if you do one of the following: 1. Plug the external TAD into the EXT jack of the fax machine (you will not hear the first two rings on the fax machine). Set the Message Center’s Message Storage to either FAX: OFF/TAD: EXT or FAX: ON/TAD: EXT. Turn the MSG CTR on (AUTO and F/T lights lit) or set the fax machine to MANUAL mode (AUTO and F/T lights turned off), 2. Plug the external TAD into another phone jack and put the fax machine in MANUAL mode (AUTO and F/T lights turned off). How Does the Distinctive Ringing Function Work ? Your telephone number will have the standard ring pattern of long long, while the new number could have a ring pattern of short short, long short, etc. When Distinctive Ringing is ON, you will not hear the first two rings of all incoming calls on the fax machine. Extension phones will ring as usual. If the fax machine recognizes the ring pattern, all ringing will stop a...

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